Job Posting: Executive Assistant

Executive Assistant

Job Summary

The Executive Assistant is a highly adaptable and proactive member of our team, committed to supporting the CEO in leading with excellence and impact. You’re not just task-oriented—you’re solutions-driven. You love the challenge of jumping into a project, taking initiative, and getting things done, even when the roadmap isn’t fully drawn.

You’ll often work side-by-side with the CEO and become a trusted right hand for both recurring operational support and unpredictable day-to-day needs. Your strengths include resourcefulness, strong follow-through, and clear communication. You anticipate what needs to happen next, ask thoughtful questions, and take ownership from start to finish.

You are a self-starter, a connector, and a doer. You believe small actions have a big impact, and you enjoy bringing order, creativity, and clarity to fast-moving environments.

CEO & Office Support:

• Provide administrative support including calendar management, meeting preparation, travel coordination, and project tracking.
• Partner with CEO to prioritize time, manage tasks, and execute strategic goals.
• Manage confidential information with the utmost discretion and professionalism.
• Co-work alongside the CEO on high-focus days to facilitate communication, idea capture, and action step implementation.

Project Execution:

• Execute various tasks with minimal instruction—such as booking venues, gathering vendor quotes, compiling reports, creating checklists, and tracking deadlines.
• Serve as the point of contact in various projects to vendors and service providers for logistics, confirmations, and follow-ups.
• Anticipate project needs and proactively identify gaps, missing information, or unanswered questions.
• Maintain organized records, shared folders, and task trackers that align with firm systems.

Operations & Client Service:

• Assist in gathering and entering information into software systems (CRM, calendar systems, financial platforms, etc.).
• Create or refine client-facing materials such as spreadsheets, email drafts, or event packets.
• Call vendors, companies, or service providers to obtain account statements, confirm service details, or inquire about processes.

Internal Coordination:

• Coordinate and follow up on internal meetings or events including room reservations, materials prep, or food ordering.
• Act as a central hub for communications between CEO and other team members when needed.
• Keep the CEO organized, prepared, and focused.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong proofreading abilities to ensure high-quality documentation
• Experience with project coordination and the ability to manage multiple projects simultaneously
• Familiarity with data entry processes and maintaining accurate records
• Knowledge of DocuSign or similar electronic signature platforms is a plus
• Exceptional verbal and written communication skills

We encourage candidates who are detail-oriented, resourceful, and eager to contribute to our team’s success to apply for this exciting opportunity.

Job Type: Part-time

Pay: $25.00 – $40.00 per hour
Expected hours: 10 – 25 per week

Benefits:

• Flexible schedule
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Holidays
• No weekends

Work Location: In person